| frequently asked questions |
When can I host a private event at Walls of Clay?
Typically, we have private events before or after studio hours. If you need to schedule something during studio hours, please call us to see if we can work it into the schedule.
How do I reserve a private event?
You can reserve online; click here.
Is there a fee or deposit required to reserve a private event?
Reservations are required along with a $75 non-refundable deposit. The deposit will be applied towards the price of the pottery or glass, providing the minimum requirement is purchased ($300 before tax). If your group does not meet the minimum purchase requirement, your deposit of $75 will be converted to a room rental fee and will NOT be applied towards any purchases. No exceptions.
Is my $75 deposit applied towards the event?
Yes, providing that your group reaches the minimum requirement of $300 (before tax) in pottery. Here is the scoop: we are opening and staffing our studio after studio hours so we ask that you paint a minimum of $300 in pottery and/or glass during the two-hour event.
If you do not meet the minimum requirement ($300 before tax) during your event, the deposit of $75 will be converted to a room rental charge. The pottery/glass painted/fused during the even this an additional charge.
How many people can your studio hold?
The front of our studio can hold a maximum of 28 adults, but this will be a jam-packed house and we do not recommend this many people at once. We can also hold an additional 8 adults in our private room. If you are planning on reaching the maximum numbers, please know that there will NOT be any space or extra tables for food/drinks/presents. If you are unfamiliar with the size of our studio and layout, we encourage you to visit our studio before reserving a time slot.
What if my group does not reach the minimum of $300 during the two-hour event?
After your guests select their pieces to paint (or glass to fuse) our staff will do a quick courtesy tally to see whether or not you have reached the $300 (before tax) minimum. If you are below, we will let you know the shortage and give you an opportunity to paint something in addition, switch a lesser piece for a more expensive one, add-on, etc.
If your group does not meet the minimum purchase requirement, your deposit of $75 will be converted to room rental fee and will NOT be applied towards any purchases. No exceptions.
What if we need more an two hours for our event.
We open and staff the studio for two (2) hours at no charge, providing the minimum purchase amount is met. If some of the painters do not finish painting within two hours, we are happy to wrap up their pieces and send them home to whoever did not finish. They are then welcome to return to the studio to finish, and there is no charge to do so.
It is important to keep in mind that your two hours start at the time we have agreed upon, for example, 6:30 – 8:30, not when guests arrive. We will do our best to keep the party moving forward and will politely notify guests when there is 1 hour left, 30 minutes left, and so on so that everyone can budget their time accordingly.
What happens if my private event goes longer than 2 hours?
We allow 2 hours for our private events. Please note that the event starts at the time that is reserved, not when guests arrive. If the event runs past 2 hours, your deposit will be forfeited AND you will be billed $75 for every 30 minutes past the 2 hours, in addition to the forfeiture of your deposit. If you and/or your guests cannot complete your pottery project within two hours, you are welcome to take your piece(s) home and return at a later date, at no charge. Due to the nature of glass fusing; glass projects must be completed in the allotted two hours – they cannot be transported or stored for a later date.
When do you need a final headcount?
A final headcount is required three (3) business days prior to the party. An email will be sent the Wednesday/Thursday prior to your party date requesting the final headcount. Please check your email and respond. This is an important step so that we are staffed according to the size of your group.
Not everyone on my guest list will want to paint pottery or fuse glass, is this a problem?
We understand there may certain situations when not everyone present will paint pottery or fuse glass. For example, parents of a teen private event may wish to mingle, take pictures, set food up etc. Or the new director of a preschool may wish to spend the 2 hours getting to know his/her staff. In these instances, we will allow up to 2 non-painters/glass fusers at no charge. Any additional non-painters/glass fusers beyond the first 2 will incur a studio fee of $10 per person.
Can we bring in food and or alcohol? If yes, do we need paper goods, cups and utensils?
Yes and Yes! You are welcome to bring in food or alcohol (for makers over 21 years old), though do keep in mind that you have two hours for the event and most of this time will be needed to plan and paint your pieces of pottery. If you opt to bring in food such as snacks and/or dessert, please bring in the needed paper goods, cups, and/or utensils.
The best practice is to keep it simple. We are a working creative art studio rather than an “event” or “meeting” venue. The primary focus of our team and the experience is the creative aspect.
Can I bring in alcohol?
Yes, you are welcome to bring in wine, beer, etc. However, there are a few rules that you need to be aware of. For the most part, these are not our rules, but those of the city of McKinney and TABC…so don’t shoot the messenger! You must be 21 years of age and have identification if asked. An alcohol waiver needs to be signed the night of the event. It’s quick and easy, the verbiage is below for your review. We cannot open your wine, so it would be wise to bring your own corkscrew or bottle opener. While we are happy to pour your paint for you, we do not pour your adult beverages. ASo, yes you can bring in adult beverages but please, drink responsibly – someone is counting on you coming home at the end of the night!
ALCOHOL POLICY/WAIVER (if applicable): I agree that I am 21 years of age or older and will consume my alcoholic beverages responsibly. I release and waive any and all claims or action that may arise against Walls of Clay, LLC, its affiliates, successors or assigns as well as the owner and employees/contractors as a result of anything which occurs before, during or after my session including to but not limited to injury, loss, theft or damage to any person or property.